Club Administration

This website is presented by Forresters Beach Probus Club Inc. (FBPC) for the purpose of providing information about FBPC to its members and the community.

The site also contains links to other websites that are external to FBPC. It is the responsibility of the user to make their own decisions about the accuracy, currency, reliability and correctness of information contained in linked external websites.

Users of links provided by this site are responsible for being aware of which organisation is hosting the site they visit.

Views or recommendations provided in linked sites do not necessarily reflect those of FBPC.

FBPC accepts no liability for any interference with or damage to a user’s computer system, software or data occurring in connection with this website. Users are encouraged to take appropriate and adequate precautions to ensure that whatever is selected from this site is free of viruses or other contamination that may interfere with or damage the user’s computer system, software or data.

Information

What is Probus

To find out all about Probus, click here to go to the web site of Probus South Pacific Limited and click on “About” in the list of menu items on the left side of the page, or click here to go straight to the “About” page. This site also has a lot of other information you might like to look at.

Meetings

Monthly Meetings, followed by an optional lunch, are held on the 2nd Tuesday of each month except January. For more information on meetings please click here.

Emergency Procedures

Evacuation: From the Arthur Lake Room to the assembly area, The Entrance Leagues Club

1. Evacuation will be declared by Club Management and coordinated by the President, together with the Senior and Junior Vice Presidents of the Forresters Beach Probus Club.

2. Looking at the stage from the entrance to the Arthur Lake Room, take the exit on the wall to the right of the stage.

3. Follow the green arrows as shown and gather in the assembly area marked with the yellow star. Depending on the nature of the emergency the route to the assembly area might be via the solid or dotted arrows.

4. The SVP and JVP will count those present in the assembly area and ensure that this number coincides with those marked as present on the attendance roll.

5. If there are members unaccounted for the President will be notified immediately.

Outings & Events

Bookings can be made at the monthly meetings so please bring your money to the meetings!!

Please click here to read the club’s booking and cancellation policy.

Official Functions and activities organised by the Program Coordinators and approved by the Committee are the official Probus events and as such are covered by the Probus Centre South Pacific’s insurance policy.

Who are you? Where is your Name Badge?!

Say G’Day!! – Wearing your Probus name badge to all club meetings, outings and social events is the best way to get to know and recognise fellow members. Say hello to someone you haven’t met before and make new friends.

If you lose your name badge and/or need a replacement then please contact Membership Officer. There will be a small fee to cover the cost of the replacement badge. Pin on and magnetic badges are available.

Photographs

Photographs taken at club functions and events may be used in the Newsletter and on the club Web Site and members, by agreeing to be in such pictures, accept this. The photos on our web site are on the Pictures Page and are regularly updated (sometimes within a day or two of the event at which they were taken).

Appreciation Awards

In recognition of members who have volunteered their time and energy to making our club successful, your Committee has established the Certﬁcate of Appreciation Awards which will be presented to members who have completed their term in ofﬁce and/or to members and people outside the club who have made a special contribution.

President's Award

This is an occasional award to an individual Club member to show our appreciation for their efforts in continuing to make our Club so successful. The award is Forresters Beach Probus specific and is not part of the central Probus recognition system. The inaugural awards were made in April 2010.

Previous President's Award winners are:

Heading #1	Heading #2	Heading #3	Heading #4	Heading #5
Apr	2010	Pippa Ball	Secretary	2006 – 2010
Apr	2010	Frank Bunton	Webmaster	2005 – 2016
Jul	2010	Neville Wynn	Photographer	2005 – 2015
Mar	2011	Len & Anne Martin	Sausage Sizzlers	2009 – 2013
Nov	2011	Graham & Marilyn Nestor	Events & Getaways Managers	2008 – 2013
Mar	2013	Greg & Sue Abbott	Events Managers	2010 – 2013
Mar	2014	Chris Howe	Newsletter Editor	2010 – present
Mar	2015	Ann Jenkins	Treasurer	2012 – 2015
Mar	2016	Adolf Meyer	Adolf paints signs to welcome guest speakers and for other events.	? – 2023
Mar	2017	Carolyn Fischer	Catering Co-ordinator	2011 – 2019
Mar	2018	Bård Haerland	Songsters Musical Director	2007 – 2020
Mar	2020	Graham Thomas	Webmaster	2016 – present
Mar	2021	Dorothy McKay	Treasurer	2015 – 2018
Mar	2022	Bev Walsh	Events Manager	2013 – 2015
Mar	2023	Errol Grace	Theatre Co-ordinator	2015 – 2023
Mar	2024	Trish Harrington	Secretary	2021 – 2024
Mar	2024	Ron & Kay Hodge	Membership Officers	2021 – 2024

Photo & News Submissions

Event Procedures

If you would like to submit items (articles and/or photos) for inclusion in the newsletter or the web site, then you can do so by one of these methods:

Send them by email to the Newsletter Editor with copies of photos and to the Publicity and Communication Officer . Any photo attachments MUST be FEW in number (no more than about 3 per email)
Post them to the club’s postal address.
Put them on a disk or a USB flash drive (memory stick) and give them to the Newsletter Editor or Publicity and Communication Officer.

Please always include a descriptive caption for each photo.

Procedure for all Events including Getaways and Caravan & Cabin

Approval to Proceed

No event can be advertised without the formal approval of the Committee or the Executive group.

To get this approval, the Organiser must provide the following information to the Committee.

Details of the event including where it is going
Proposed date(s) and time
Approximate cost/person
Date deposit due
Final payment date
Minimum and maximum attendee numbers if applicable
If the Organiser believes the event should be open to people that are not members of our Probus club, they should provide the reasons for this
Any other details that may be relevant

Depending on the minimum attendee number, it may be that the Committee asks the members for an “expression of interest” before giving approval.

Once approval has been given, the event can be advertised within the club.

Publicity & Booking

Once approval has been received, the event should be mentioned at the next general meeting of the club. Details should be in the newsletter published a few days before that meeting, and then on the website after the meeting.

To book into an event, a member can either put their name on a booking sheet at a meeting, contact the Organiser via phone or email, or pay the appropriate money via internet banking into the club’s bank account. If an event has an advertised maximum number and more than this number wish to participate, then priority will be given to those who pay first.

Due Date, No refund Date

Every event must have a date by which payment must be made. Payments after this date will only be accepted with the permission of the Organiser. Every event will also have a date after which no
refunds will be given. Normally this “no refund date” will be the date when the club becomes liable to pay money to a third party for that event.

Attendance of people who are not members of the Forresters Beach Probus Club

Initially events should only be open to members of our Probus club, and should not be made available to other people without the Committee’s permission. There are 4 circumstances under which the Committee will approve other people taking part

If there is a last minute cancellation by someone and the Organiser is trying to fill the spot.
If a person is interested in joining the club and would like to come to the event to help them decide if they should join. People fitting into this category can only attend 2 events before they join, and the maximum number of potential members attending any single event will be
determined by the Organiser.
If the Committee agrees that the event should be opened up to other Probus clubs. In this case, it can be advertised with other clubs but only after our members have been given sufficient time
to book in.
If the Committee agrees the event can be opened up to non-Probus members. Once again, this can only happen after our members have been given sufficient time to book in AND the minimum number for the event hasn’t yet been reached.
If a non-member of our club is attending an event, when they book they must fill out an information form giving their name, address, contact phone number, email address, an emergency contact
phone number, and Probus Club name if other than FBPC.

This must be given to the Organiser when they book into the event.

The form will clearly state that if the person is not a member of a Probus club, then they will not be covered by Probus South Pacific’s insurance scheme.

If the event is opened up to other Probus clubs, then the Treasurer of each of those Probus clubs is responsible for collecting the money from their members and forwarding it to the Treasurer of our club. Refunds will happen in the same way.

Note that people who used to be members of our club but have resigned, will be treated in the same way as all other non-members in relation to the above.

EFT Payments

All Events will be assigned a 3 character code and this must be used when making an EFT payment to the Club. Members need to enter this code together with their surname in the payment description e.g. 220 Thomas. EFT Codes will be shown for every Club Event advertised on the website.

Please only pay for one event in a payment or reconciliation becomes very difficult.

Please DO NOT email Treasurer or Organiser regarding an EFT payment as the Treasurer will notify the Organiser based on the Code entered.

No receipts will be issued by the Club for EFT payments. Your receipt will be your entry on your Bank Statement.

PROBUS POLO SHIRTS

Click here for details

Email address privacy policy

FORRESTERS BEACH PROBUS CLUB PRIVACY POLICY

Forresters Beach Probus Club certifies that all email addresses provided by members to the club will be kept strictly confidential and will not be released to third parties for commercial purposes or any other purposes without the email address owner’s express permission. However, while we will take all precautions possible, we cannot guarantee that email addresses will not be accessed by hackers intercepting emails that we send to you or that you send to us. In this respect, this is no different to emails exchanged between you and your family & friends.

Postal Address

All correspondence to be electronic and addressed to

secretary@forrestersbeachprobus.org.au

ABN

The Club’s Australian Business Number is 18407032752

Constitution and Resolutions

To download and view the club’s constitution and standing resolutions click on the following links:-

Constitution | Resolutions

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